Duties:

 

Plans and provides analytical support for facilitation, training, methodology development and evaluation, business management techniques, and organizational development. Supports DHS and FPS business process improvements and modernization projects.

 

• Composes, types, and enters information into the computer. Enters data from paper form into computer database and/or electronic spreadsheets.


• Maintains the Regional Director’s calendar, reminding him of upcoming events, meetings, and/or deadlines.
 

 

• Drafts and prepares correspondence, spreadsheets, other written documentation; copies data as necessary; and files records accordingly.

 

• Receives, sorts, and distributes incoming mail, separating documents for distribution, as appropriate; and photocopies documents using copier. Prepares outgoing mail for delivery, to include overnight, express, or courier services (as required).

 

      • Manages the calendar for the executive conference room and associated phone line.

 

• Sets up meetings and/or conference calls. Attends meetings as requested. Prepares and distributes agenda, as needed;takes minutes/notes on meetings’ activities; distributes minutes to appropriate personnel. Coordinates and distributes in the office communications.

 

• Makes travel arrangements as tasked and/or arrange for off-site meeting facility(ies). Supports regional emergencies,tasking, or projects as directed.

 

      • Collects and forwards Government-Owned Vehicle monthly reports, as required.

 

• Assists FPS and other contract personnel in the maintenance, purchase and dissemination of routine supplies.

 

• In the Branches’ and/or Districts’ Administrative Assistants’ absence, act as liaison between FPS regional personnel and DHS helpdesk in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests.

 

• Serves as timekeeper for assigned area of responsibility. Also serves as back-up or alternate timekeeper throughout the Region 4. Required to validate the time cards of federal FPS employees only with the approval of Task Manager or, in their absence, another federal supervisor.

 

• Assists RD with preparing, reviewing and editing executive correspondence from different areas within DHS, NPPD, FPSand/or other agencies or private organizations.

 

• Monitors incoming HQ-assigned ESTT suspense items to ensure all deadlines are met. Receives, reviews, and collates suspense responses from Deputy Regional Director(s), District Commanders, and/or Branch Chiefs. Prepares correspondence, reports, graphs, and charts. Performs research as required.

 

     • Assists Regional Freedom of Information Act representative in responding to FOIA requests.

 

      • Assists with personnel actions pertaining to employee reassignments and hiring actions.

 

• Assists Regional Training Program Manager with the development of PowerPoint presentations. Reviews, edits, and routes Requests for Training received from the Branch Chiefs and District Commanders to the Regional Training Program Manager.Coordinates with the Mission Support Branch to funding for individual or group training costs. Maintains training calendarfor Region 4.

 

• Demonstrates proficiency in Microsoft Windows-based computer software and is familiar with basic computer programs to include Microsoft Office Suite. Accurate grammar, typing, and attention to detail are required. Must have ability to compile and organize reports. Contractor shall use conventional office